About Activate Global

Activate empowers scientists and engineers to reinvent our world by bringing their research to market. We partner with leading funders and research institutions to offer the Activate Fellowship, providing the funding, community, mentorship, network, and time that scientists need to become entrepreneurs.

The results are game changing: Activate Fellows have launched 196 new companies since 2015. These companies have raised $3.5B in follow-on funding, created more than 2,800 U.S.-based jobs, and defined several new market categories. Activate supports fellows in Berkeley, CA; Cambridge, MA; New York, NY; Houston, TX; and across the U.S. through Activate Anywhere.

Activate exists to create a better future for all. In service of this purpose, we center equity and inclusivity in all aspects of our work.

Position SummaryThe Fellowship Associate at Activate Anywhere plays a vital role in the success of our national, virtual Anywhere community, providing administrative and operational support to the Activate Anywhere Community and its fellows. Reporting to the Fellowship Manager, this role will help coordinate and execute the Fellowship experience including virtual and in-person fellowship programming, community events, and new fellow selection and onboarding. The Fellowship Associate will also assist with data management, communications with stakeholders (e.g. applicants, fellows, and visitors), tracking Fellowship requirements, quarterly event planning, local office management, and general support to other Activate Fellowship communities and initiatives.

The Anywhere program is virtual with in-person trips every quarter to meet the fellows, but the expectation for the position is to be 2-3 days per week in one of Activate's offices. There is a possibility for the position to transition to fully remote after a year, based on performance (not guaranteed).

Primary Responsibilities

• Coordinate and support events: Coordinate and execute the Activate Anywhere Community’s virtual and in-person activities, including bi-weekly virtual webinars, quarterly in-person trips, meetings between visitors and Fellows, and social events. Support Fellows’ travel logistics, including processing travel reimbursements and receipts.
• Data management and fellow tracking: Coordinate scheduling of fellow meetings, track fellow attendance, and maintain accurate records of fellowship requirements, including support for the Fellowship Team in managing fellow data and data systems.
• Community and MD calendar management: Manage Anywhere’s Community and the Managing Director's calendar to ensure effective coordination and optimal time management
• Project Coordination: Ensure smooth operations of cross-functional projects like scheduling and coordinating the Fellow selection and onboarding process
• Process optimization: Identify opportunities for process improvements, analyze current workflows, and implement best practices to increase Anywhere’s Fellowship efficiency and effectiveness.
• Facilitate reporting and communications: Support reporting to funders and partners and communications with external stakeholders.
• Support Fellowship initiatives: Work cross-functionally to contribute to the administration & operational execution of additional local and national Fellowship team initiatives.

The Ideal Candidate…

• Has 1-3 years of experience with project management, data management, or administrative duties.
• Has excellent time management skills with a demonstrated ability to prioritize and meet multiple deadlines on different timescales.
• Has excellent attention to detail.
• Are comfortable working in a hybrid remote/in-person team environment.
• Are able to travel 10% of the time
• Enjoys bringing people together and finding creative ways, big and small, to build community.
• Has strong interpersonal skills with an eye for customer service/experience.
• Takes the initiative to push a project forward or improve a process and enjoys building systems for smooth workflow.
• Are comfortable with data management systems and spreadsheets.
• Has strong written and verbal communication skills.
• Has a positive attitude, sense of humor, and flexible working style.
• Believes in the power of science innovation to combat climate change and create a sustainable, resilient, equitable global economy.

This is a full-time position with a competitive salary range of $70,000-$75,000 with a generous benefits package that includes professional development, $2,000 in annual wellness funds, unlimited paid time off, healthcare premiums covered for employees and dependents at 90%, and the opportunity to join a retirement plan with a 3% match beginning after 3 months at Activate. This role includes up to 10% travel and also requires prolonged periods of working on a computer. We are looking for candidates based in or around one of our existing in-residence communities, including the Cambridge/Boston area, New York, Houston or San Francisco/Berkeley area.

Encouraging Applications from All Backgrounds

We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, gender identity, national origin, veteran, or disability status. We will not tolerate discrimination or harassment based on any of these characteristics. Activate Global, Inc. is an Equal Opportunity Employer.