Role OVO-View

Team: Assistants Team

Salary banding:£48,000 - £60,000

Experience:Mid-level (proven experience in an EA to C-Suite/ VP level in the same/ similar business area preferred)

Working pattern:Full-Time

Reporting to: Hannah Simister (Lead EA/ EA to CEO & Chair)

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words:Fast, varied, collaborative

Top 3 qualities for this role: Agile, resilient, solution focussed

We have a couple of EA opportunities available - 1 x permanent role supporting our Chief Financial Officer (CFO) and 1 x 8 month Fixed-Term Contract supporting our Chief Technology Officer (CTO).

Where you’ll work:

At OVO, we understand that a one size fits all approach doesn’t work for everyone. That’s why we created the OVO Way of Flexibility.

All our roles are hub based (Bristol, Glasgow or London), providing a dedicated space for collaboration, connection and teamwork. You’ll also have the flexibility to work from home.

This role is flexible on hub location but ideally the candidate would be close distance to either Bristol or London to allow for frequent face to face connection time and in person support. There is also an expectation to be in the office for company meetings, board meetings, team events and occasional travel when needed to support on the ground for the Exec team and within the Assistants Team.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

We're the team that keep the OVO Leadership team on the right track, enabling them to deliver our company goals and our Plan Zero mission.

This role in a nutshell:

You'll be part of the Assistants Team, supporting either our CFO or CTO and their leadership team. This is a great opportunity for a business focussed EA who would like to join a fast paced, tech organisation where EAs are seen as strategic partners, regularly collaborate and act as a department

We work together closely by sharing knowledge, collaborating and acting as a department in the business. Cover for other EAs is standard and will be required during annual leave periods and occasionally leaning into other areas of the business as and when needed.

This role also involves being a People Leader to at least 1 x junior PA who supports some of your Exec Leaders's direct reports. As People Leaders in the Assistants team, we come together regularly to discuss ways of working, areas of improvement, implementing new processes within the team and looking at our strategy and objectives as assistants to ensure we are continuously providing first class support to our business leaders. We also want to ensure our junior members of the team are fully supported and can see a path of progression within the role.

There may be other ad-hoc support required at times if requested by your Exec Leader and their leadership team.

Your key outcomes will be:

• Provide strategic support to your Executive Leader and their team, the role is an extremely fast paced and varied role with the need for a proactive, agile approach to problem solving, the role includes but is not limited to the key responsibilities outlined below;
• First class diary management/ priority setting / workload management
• Team support (planning offsites/ events/ team meetings/ training etc.)
• Some reactive/ basic diary support to some of your leadership team (room bookings/ supporting travel/ expenses where capacity allows)
• Travel & Expenses
• Inbox management - a high level of confidentiality is required
• Engagement - eyes & ears, supporting with team engagement strategies plus acting as key communicator
• External and internal stakeholder management/ representation of CTO or CFO
• Tech/ industry awareness

Systems: G-Suite, Slack, Workday, Agiito

You’ll be a successful Executive Assistant here at OVO if you…

• Have proven experience as an EA at VP/ C-Suite level in a fast moving, tech organisation, ideally supporting either tech or finance teams or will have a genuine interest and awareness of the industry.
• Are a strong influencer - pushes and holds accountable to deadlines without ego - Self awareness as well as business/ team awareness
• Are a Team player with assistants community, sharing knowledge, learning where appropriate to correct audiences at correct times
• Have Excellent written and verbal communication
• Enjoy collaboration and being part of the Assistants team
• Have the ability to organise, prioritise workload and demonstrate adaptability - Ability to push teams to work to deadlines without ego
• Are goal and deadline oriented
• Are self-driven and motivated, with an ability to show initiative in all situations and the ability to take ownership for actions
• Are calm under pressure
• Confidentiality is a must – this role is party to highly sensitive information important in protecting our employees and our business

Let’s talk about what’s in it for you

We’ll pay you between £48,000 and £60,000, depending on your specific skills and experience. If your expectations are a little different, have a chat with us!

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.

Here’s a taster of what’s on offer:

For starters, you’ll get 34 days of holiday (including bank holidays).

For your healthWith benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more
For your wellbeingWith gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more For your lifestyle With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers
For your commute Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you! If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible..